Manage tenancies, compliance, maintenance, utilities, smart access and CCTV from one modern dashboard. Give tenants a clean portal for readings, PIN codes and GDPR requests. Stay audit-ready without the spreadsheets.
Most landlords and small agents juggle spreadsheets for rent, a separate diary for gas safety certificates, WhatsApp groups for contractors, a forgotten folder for EPCs, and no clear log for who has a key, code or camera access.
PropFlow360 consolidates that sprawl into a single platform that understands UK regulation — so certificates renew on time, deposits are documented, void periods don’t leak utility spend, and CCTV stays on the right side of the ICO.
Each module is built from the ground up for UK letting workflows and shares a single source of truth on properties, people and documents.
Single homes, HMOs and blocks with unit-level tracking for rent, occupancy and condition.
Joint and sole tenancies with lifecycle tracking, right-to-rent docs and renewal reminders.
Gas Safety, EICR, EPC, PAT, legionella, smoke and CO alarm tracking with expiry-based alerts.
Work orders, contractor assignment, photo and video evidence, audit trail per ticket.
Rent ledger, expenses, arrears tracking and exportable statements per property or landlord.
Supplier accounts, meter readings, void-period consumption and supplier changeover notifications.
Time-boxed PIN codes, contractor one-time access, smart lock integrations and full audit of every entry.
Camera register, disclosure log, tenant acknowledgements, SAR workflow and retention scheduling.
Mobile-first portal for readings, PIN reveal, maintenance requests, messaging and privacy controls.
PropFlow360 is built around the obligations a UK landlord actually has, not a generic US-first PM tool. Expiries, document retention and tenant disclosure are first-class.
Void periods are where utility bills silently accumulate. PropFlow360 tracks the supplier on each meter, captures readings from your tenants via the portal, and flags the moment a supply becomes a landlord liability.
PropFlow360 treats access and surveillance as first-class domains with their own audit trail — because the ICO, and your tenants, will expect you to be able to answer for both.
Generate contractor or viewing codes valid only within a window. Tenants reveal their code in the portal with a 10-second auto-hide for shoulder-surfing safety.
Integrations push codes directly to supported smart locks, and every entry event writes to a tamper-evident access log.
Per-camera purpose, retention period and lawful basis — the basics the ICO’s video surveillance guidance asks you to document.
Tenants can raise a Subject Access Request from the portal. Every disclosure of footage (to police, contractors, insurers) is recorded with reason and recipient.
PropFlow360 runs on Cloudflare Workers, D1 and R2 — serverless infrastructure with a global footprint and no servers for you or us to patch.
Every record carries an organisation ID enforced at the query layer. Portfolios cannot read each other, by construction.
Create, update and delete actions across tenancies, documents, codes and CCTV disclosures are recorded with actor, timestamp and payload.
Certificates, tenancy agreements and maintenance evidence stored in Cloudflare R2 with signed-URL access and retention controls.
Owners, admins, staff and contractors receive least-privilege roles scoped to their organisation.
Designed around ICO guidance for CCTV, disclosures and Subject Access Requests — with tenant-facing workflows built in.
Move-in, reading reminders, certificate expiry and incident notifications delivered through Cloudflare Email Routing.
Early-access plans are available for a limited cohort while we work closely with founding customers. Final published pricing will appear here at general availability.
For individual landlords
Early-access pricing — based on portfolio size
For portfolio landlords & small agents
Tiered by unit count, all modules included
For multi-office agencies
Volume pricing, onboarding support, SLAs
UK landlords with a handful to several hundred units, and small-to-mid letting agencies that want a single modern platform instead of a stack of disconnected tools and spreadsheets.
PropFlow360 runs on Cloudflare’s global edge network. Application data lives in Cloudflare D1 and documents in Cloudflare R2. We will publish our data processing addendum and current data location controls ahead of general availability.
Yes. Early-access customers get hands-on help moving properties, tenancies and certificate history in from spreadsheets or existing platforms.
HMOs and unit-level tenancies are modelled natively. A property can have multiple units, each with its own tenancy, ledger, meters and access codes.
We provide a per-camera register, a structured disclosure log, tenant-facing acknowledgement of CCTV presence, and a workflow for handling Subject Access Requests and retention — the areas the ICO’s surveillance guidance expects operators to document.
We are onboarding a limited cohort of early-access customers now. Join the waitlist to be notified of GA and to lock in founding-customer pricing.
Join the PropFlow360 waitlist. We’ll be in touch with an onboarding slot and early-access pricing.
We’ll only use your email to reach out about early access. No marketing lists.